1. Information We Collect
We collect personal information that you voluntarily provide to us when filling out forms on our Website. The type of data collected depends on the specific inquiry or form submitted:
A. Contact Us & Inquiries Forms
- General Enquiries: Full name, email address, phone number, subject, and message content.
- Job Applications: Full name, email address, phone number, subject, position applied for, highest qualification, years of experience, expected start date, cover letter / motivation, Curriculum Vitae (CV), and certified copies of qualification certificates.
- Internship Applications: Full name, email address, phone number, subject, institution/university, programme/course of study, area of interest, year of study, internship start date, internship end date, letter from institution, and brief motivation.
B. Admission Application Forms
Parents and legal guardians submitting online application forms for prospective students will be asked to provide personal and academic details, which may include:
- Parent/Guardian Information: Full name, contact details (phone, email, residential address), relationship to student, and identification details.
- Prospective Student Information: Full name, date of birth, gender, nationality, current/previous school attended, grade/class applied for, and academic history.
- Supporting Documents: Birth certificate copies, past academic reports/transcripts, transfer letters, and relevant medical/health disclosures necessary for student care and emergency readiness.
2. Admission Form Disclaimer
Please Note: Completing and submitting an Admission Application form via our Website does not guarantee enrollment or admission to Glody Dube International School. All applications are subjected to administrative review, document verification, entrance assessments (where applicable), and seat availability. Official confirmation of enrollment will only be provided via formal written communication from the School administration.
3. How We Use Your Information
We use the collected personal data exclusively for legitimate educational and administrative purposes, including to:
Respond to general questions, suggestions, or feedback submitted through our contact forms.
Process, evaluate, and assess prospective student admission applications and schedule entrance assessments.
Evaluate job and internship applications, conduct recruitment reviews, assess candidate suitability, and schedule interviews.
Communicate important updates, school events, admission status updates, or administrative announcements.
Comply with applicable educational regulations, legal standards, and reporting requirements in Botswana.
4. How We Share Your Data
Glody Dube International School does not sell, rent, or trade your personal information to third parties or marketing entities. We may share information only under the following circumstances:
Internal Administration: Authorized administrative staff, admissions officers, and academic heads who require access to evaluate submissions and manage school operations.
Service Providers: Trusted third-party service providers (such as web hosting partners, secure IT systems, or administrative email systems) bound by strict confidentiality agreements.
Legal & Regulatory Obligations: When required by law, court order, or governmental authorities to comply with legal duties or protect the safety and rights of our students, staff, and institution.
5. Document Security & Data Retention
Data Security: We implement appropriate technical and organizational measures (including encrypted form transmissions and restricted administrative access) to safeguard your personal data and attached documents against unauthorized access, loss, alteration, or disclosure.
Data Retention: Personal information and uploaded files (such as CVs, certificates, and academic reports) are retained only for as long as necessary to fulfill the purpose for which they were collected, or as required by applicable administrative and legal retention rules in Botswana.
6. Your Rights & Choices
Depending on applicable laws, parents, guardians, and applicants have the right to:
Access, review, or request a copy of the personal information we hold about you or your child.
Request corrections or updates to inaccurate or incomplete personal records.
Request the deletion of your personal information, subject to ongoing legal or school record-keeping requirements.
To exercise any of these rights, please contact our administrative team using the contact details provided below.
7. Third-Party Web Links
Our Website may contain links to external websites or third-party platforms. Glody Dube International School is not responsible for the content, privacy policies, or practices of external sites. We encourage you to review the privacy policy of any site you visit.
8. Updates to This Privacy Policy
We reserve the right to modify or update this Privacy Policy at any time to reflect changes in our operational procedures or legal requirements. Any updates will be published on this page with a revised "Last Updated" date.
9. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how your personal information is handled, please reach out to us:
Glody Dube International School
Website: https://glodydubeschool.ac.bw/
Email: info@glodydubeschool.ac.bw
Phone: +267 390 0123
WhatsApp: +267 74 629 242
Physical Address: Plot 1237, Modipane, Gaborone Botswana